Topics:

Travel to the conference site
Parking
Hotel accommodation
Conference office
Scientific program
Excursion
Meals
Information about sponsors’ presentations and exhibition stands
Young scientist awards
Meeting of the GADEST Executive committee
Booklet of Abstracts
Participation confirmation

Travel to the conference site

By car you can reach the venue via the A17 motorway exit “Pirna/ Bad Schandau”. Then follow the road B172 for approx. 20 km towards direction Bad Schandau. You can park your car free of charge directly near the Elbe river below the conference hotel (see map). A permission you will receive at the reception of the hotel. Alternatively, you can use the garage of the conference hotel (fees apply) or one of the various parking possibilities in the city.

Map Parking

By train you can reach Bad Schandau via the Bad Schandau National Park Station. The ECs of the Hamburg-Berlin-Prague line stop here four times a day. There is a semi-hour train connection to Dresden. The approximate travel time from Berlin airport is 2.5 h, from Prague airport 3 h and from Dresden airport 1.5 h. If you arrive by train, you have to cross the Elbe river to get to the hotel. You can do this either talking the ferry (preferred as the ferry goes directly from the station to the hotel) or by walking across the bridge (about 30 min) or by taking a bus.

More information about possible transportation ways, maps, etc. Can be found on the website of the conference hotel at:

https://toskanaworld.net/hotels-de/hotel-bad-schandau/aufenthalt/lage-anfahrt/

The official address of the conference hotel is:

Hotel Elbresidenz an der Therme Bad Schandau
Markt 1-11
01814 Bad Schandau
Saxony
Germany

Parking:

If you arrive by car you can park your car free of charge directly near the Elbe river below the conference hotel (see map above). A permission you will receive at the reception of the hotel. Alternatively, you can use the garage of the conference hotel (fees apply) or one of the various parking possibilities in the city.

Hotel accommodation:

The GADEST-20 steering committee has reserved a limited number of rooms at the “Hotel Elbresidenz an der Therme Bad Schandau” from September 08 (check-in) until September 13 (check-out), 2024. The required link and promotion code was provided after conference registration.

Please note that the pre-reserved rooms will be available only until August 31^st, 2024.

If you already booked the room in the “Elbresidenz” hotel, you can move into your room from 3:00 p.m. on the first day of your booking. Depending on the availability you might move into your room even earlier. However, there will be no guarantee. Please learn about the services in the hotel (parking, luggage, internet access, etc.) from the hotel webpage at:

https://toskanaworld.net/hotels-de/hotel-bad-schandau/aufenthalt/service/

Conference office:

The conference office will work during the whole period of the meeting. You will register, get all necessary documents, get help, support and instructions there.

Office hours:

08 September 2024	13:30 – 19:00
09 September 2024	08:00 – 12:00	16:00 – 18:00
10 September 2024	08:00 – 12:00	16:00 – 18:00
11 September 2024	08:00 – 10:00
12 September 2024	08:00 – 12:00	16:00 – 18:00
13 September 2024	08:00 – 11:00

Do not forget to present barcode from your confirmation letter during the registration!

Emergency phones:
Emergency phone in Germany: 112
Hotel reception: +49 (0)35022-9190
GADEST team representatives: +49 (0)162 66 99 618

Scientific program:

If you have a presentation on the meeting, please confirm your presentation date/time from the latest variant of the conference program at:

https://blogs.hrz.tu-freiberg.de/gadest2024/program/

Here are instructions for the presenters:

PRESENTATION TIME: The presentation time for an invited presentation is 30 minutes. The additional 10 minutes of your time slot are reserved for discussions. The presentation time for standard oral presentation is 15 minutes. The additional 5 minutes of your time slot are reserved for discussions. The presentation time a poster presentation is from 19:00 to 22:00. Please try to stay close to your poster during your poster session or indicate on your poster the exact time (>50 minutes) when you intend to be near to your poster.

INVITED and ORAL PRESENTATIONS: For your presentation, a Windows 10 PC will be available with Microsoft PowerPoint and an Adobe Reader. Please upload your presentation in time before the session from an USB stick. It is also possible to send us your presentation attached to email in advance. In this case, please indicate “GADEST presentation” in the subject line and give presenter name in the body of the message. It will be also possible to use your own notebook with HDMI connection. Please provide your presentation file to the Video/Sound group as early as possible on the day of your presentation, at least during the break before your session. The speaker will be given a microphone during the presentation before his/her one starts. Therefore, please approach the Video/Sound group at/before the beginning of the presentation preceding yours.

POSTER PRESENTATION: The maximum poster size that could be used is A0 format (84.1 x 118.9 cm). The material for mounting the posers will be provided. Please make sure to mount your poster well before the poster session, i.e. during coffee breaks in the morning session on the presentation day. The poster can be removed after finish of the poster session.

Excursion:

All participants of the GADEST 2024 will be invited for an excursion on Wednesday, 11 September, starting at 10:30 from the hotel entrance (or at least nearby). Three buses will take the guests to the tourist spot in Saxon Switzerland called Bastei Bridge. One of the photos of the location was used as the top image for the conference web pages.

During the bus trip, the participants will be informed about the history and significance of the location. On top of the mountain, the official program includes taking a conference photo (at 11:00) on the bridge and a light lunch in the cafeteria (11:30 – 13:30). You may walk around the place, look for souvenirs, visit the ancient museum and take photos. A group of guests, who are capable of walking down the mountain for about 1h will start a hiking tour from the Bastei to the village Kurort Rathen at 13:30 under the guidance of our colleagues. Others will take busses to Stadt Wehlen at 13:30 and take the steam boat from there at 14:30. The walkers will join the steam boat in Kurort Rathen at 15:00, so that all participants will be invited to the boat trip along the Elbe river back to the conference hotel.

Please be aware that the hiking route, although specially built, requires some effort. If you do not feel confident walking about 1.5 km down the hill, please use the bus instead! We will walk a part of this hiking route downhill (site in german), namely the part near the river Elbe (in the discription uphill).
Please inform the stuff during the registration if you will take a walk or use the bus.

The participants will return to the hotel at about 17:00.

Meals:

For registered participants, the cost of all meals during lunches, dinners and coffee breaks is included in the registration fee. Please present your badge upon entering the dining room. Breakfasts are included in the cost of hotel accommodation. Unless otherwise stated, drinks provided during official events (e.g. get-together-party, poster sessions, conference dinner, daily lunch and coffee breaks) are also paid for.

The hotel is already aware of possible special dietary requirements (e.g., vegetarian, gluten- and lactose-free). The food (buffet style) will be labeled accordingly. If you have any other special dietary requirements (than mentioned above) or other allergy issues, please contact the hotel directly. We will be happy to do everything in our power to make you feel comfortable during the conference.

Information about sponsors’ presentations and exhibition stands:

Your presentations are planned during the industrial session, on Monday, 9 September, from 17:40. The duration of a presentation is three minutes. Please provide your presentation file to the Video/Sound group as early as possible on Monday, at least during the coffee break at 16:00. The speaker will be given a microphone during the presentation previous to his one. Therefore, please approach the Video/Sound group at/before the beginning of the presentation preceding yours. The exact schedule of the industrial session will be distributed to the presenters during the registration.

You may assemble your stand starting from 08 September at 13:00. The stand should be removed on 11 September until 11:00. Please indicate on the stand the working hours so potential customers will know when they can meet you.

Young scientist awards:

We received in total 13 applications for the young scientist awards of GADEST 2024. Since there are only two awards the competition will be tough. Except the public presentation (oral or poster) the contestants will have informal short interviews with the members of international jury during the conference.

The application deadline for the Young Scientist Award corresponded to the end of the regular registration period (August 17, 2024). No more applications can be accepted.

Meeting of the GADEST Executive committee:

The GADEST executive committee members are invited for the meeting on Tuesday, 10 September at 21:00. You will be additionally informed about the place of the meeting.

Booklet of the abstracts:

The hard copy of the booklet will be distributed to all participants during the registration. However, from August 25th, the file with the PDF version of the booklet will be available on the webpage of the conference for download: